Study sets
English

Secretary Skills Test, Grade 3 | Practical: Meetings, Documents and Scheduling

1 / 100.0s

Problem 1 ・ Question 1 / 10

Which basic items must a meeting notice always contain?

View explanation

State the date and time, place, purpose and agenda, and who is expected — what people need in order to decide whether to attend and to prepare.

Problem 1 ・ Question 2 / 10

What should be recorded in the minutes?

View explanation

Record objectively what is needed for follow-up: decisions, matters deferred, responsibilities and deadlines.

Problem 1 ・ Question 3 / 10

Which is an appropriate way to file documents?

View explanation

Set common classifications and retention periods so that anyone can retrieve the documents they need.

Problem 1 ・ Question 4 / 10

Which is an appropriate way to dispose of confidential documents?

View explanation

Follow the classification and disposal procedures so that the contents cannot be read.

Problem 1 ・ Question 5 / 10

Which makes a good subject line for an email?

View explanation

Make the subject specific enough for the recipient to judge its priority and content.

Problem 1 ・ Question 6 / 10

Which field is used when sending to several people who do not need to see one another's addresses?

View explanation

BCC lets you send without the addresses being visible to the other recipients.

Problem 1 ・ Question 7 / 10

Which is an appropriate way to enter a provisional appointment in the manager's schedule?

View explanation

Distinguish provisional from confirmed appointments and keep track of when each must be settled.

Problem 1 ・ Question 8 / 10

Which form of address is used for an internal document sent to a department when no individual is named?

View explanation

For an organization or department, use "onchu"; it is not combined with "sama".

Problem 1 ・ Question 9 / 10

Which chart suits showing how figures change over time?

View explanation

A line graph suits showing rises, falls and trends over time.

Problem 1 ・ Question 10 / 10

Which is appropriate when sending out important documents?

View explanation

Guard against misdelivery, and use a method allowing a record, tracking and confirmation of receipt in proportion to the importance.